01For yourself#
A personal workspace gives you your own skills, policies, memory, connections and session signals. You manage it as its owner. Audit and Export cover your authorized records; organization team management remains separate.
02With a team#
An organization workspace lets you group people into teams and assign the guidance and access relevant to their work. Share approved practices without giving every agent access to every team’s context.
03Keep responsibilities clear#
- Owners manage the organization and its overall access.
- Admins manage the teams and settings their role allows.
- Members use assigned skills and connections and review their own captured work.
- Audit access provides a separate read-oriented view; it does not grant management rights.
04A team defines shared context#
A team groups people, agent badges and the memory and guidance relevant to their work. An organization can keep research, sales and engineering contexts separate while publishing selected practices at a shared parent scope.
The team’s address is the stable scope identifier; renaming the team changes its label rather than moving its stored context. Where company-wide memory is enabled for a team, it grants access to company-published memory, not another team’s private sources or tools.
Use the same email in more than one organization#
You can accept an invitation to another organization using an email that already has a Halofy account. If your sign-in identifies several organizations, use Choose an organization to enter the one you need. Your role and access remain separate in each organization.
If a person already belongs to your organization, adding them to another permitted team can show Member added rather than creating a new invitation. It does not change their organization role or reset their password.
If a Workstation connection cannot resolve the intended organization, complete the account-linking steps shown or ask your administrator for help. Halofy does not automatically pick one organization’s access for another.
Choose whether teammates can operate shared computers#
Team configuration shares guidance. Collaboration is a separate choice about access to live Workstation devices. A manager selects the mode for a team:
- Off: people keep their own device connections.
- Manager-only: managers can see and control team members’ devices; members see their own.
- Shared: current team members can see and control one another’s devices.
Before enabling control: it can include reading and changing files, managing projects and starting sessions in folders the host can reach. It is broader than permission to view a chat. Use it only on computers you intend those teammates to operate.
Existing personal chats and chats belonging to another team remain separate. Team access does not grant access to the host owner’s Halofy account connection or their other devices. Read the team device guide before enabling it.
Personal workspace options#
Personal workspaces include Audit and Export for their owner’s authorized records. Organization team management remains separate. See personal workspace records.
